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Chapel Administrative Assistant


Job ID: 
07152014
Posted Date: 
July 15, 2014
Institution: 
Covenant College
Location: 
Lookout Mountain, Georgia

Classification: Nonexempt

 

Reports to: Chaplain

 

JOB DESCRIPTION

 

Summary/Objectives

Provides all needed administrative support to the Chaplain and the Special Programs & Mentoring Coordinator.  Entry-level administrative support position; relies on instructions and pre-established guidelines to perform the primary functions of the job.  Performs duties under immediate supervision, seeking advice and direction to respond to non-routine issues.  Demonstrates teamwork to ensure achievement of team, individual and corporate goals.  Assists in departmental reporting, tracking and special projects as assigned.  Interfaces with students, staff, faculty and customers/guests, establishes and maintains positive business relationships internally and externally to ensure effective and efficient coordination of services and to promote College goals.

 

Essential Functions

1.                Establishes a warm and inviting atmosphere for students as they interact with the chapel office.

 

2.               Arranges meetings and events for the Chapel Office; reserves rooms, arranges catering, communicates with other campus departments and off-campus groups. 

 

3.               Transcribes notes and letters; designs forms on the computer for applications and assessment.

 

4.               Supervises and trains work study students; assists with orienting, training, mentoring, delegating and monitoring the work of student workers; provides guidance and direction to ensure the successful completion of tasks.

 

5.               Performs office duties such as maintaining and organizing the office and other supplies; processing phone calls, faxes, mail, e-mail; and all other forms of communication to and from the Chapel Office.

 

6.               Monitors chapel department budget; completes budget requisitions on Covenant College’s Banner System; prepares and monitors expense reports and the operating budget to ensure effective allocation of resources and the timely reconciliation of accounts.

 

7.                Organizes communication, travel, and hospitality for visiting speakers.

 

8.               Provides administrative oversight for the monitoring of student chapel attendance, including communication with students and the processing of chapel make-up work.

 

9.               All other duties and tasks as instructed by the Chaplain or the Special Programs & Mentoring Coordinator.

 

Work Habits (with alignment of Core Values)

The College asks from its staff members the following fundamental work habits:

(1)   Do good work.  (Service, Diligence, Faithfulness)

(2)  Take ownership of your job.  (Selflessness, Diligence, Resourcefulness, Enterprising, Creative)

(3)  Be punctual.  (Service, Diligence, Integrity, Faithfulness)

(4)  Dress professionally and appropriately for your job.  (Humility)

(5)  Makes suggestions when appropriate.  (Resourcefulness, Enterprising, and Creative)

(6)  Communicate openly and honestly.  Seek to resolve differences in accordance with the scriptural patterns summarized in the Staff Manual policy on Fair Treatment as well as the Grievance and Appeals Procedure.  (Integrity, Faithfulness)

(7)   Attend all chapel services.  (Integrity, Faithfulness)

 

Competencies

Excellent oral, written and interpersonal communications skills with demonstrated ability to interact effectively with individuals at all levels in the organization.  Ability to interpret and follow oral and written instructions, policies, guidelines and processing standards.  Ability to demonstrate strong interpersonal relationship building skills.  Must be an effective team member.  Ability to prioritize and manage time effectively.  Ability to project a positive and professional image on behalf of the college.  Ability to maintain confidentiality regarding all documents and communication.

 

 Required Education and Experience

1.                A credible profession of faith in the Lord Jesus Christ and a discernable commitment to follow Christ in word and deed.

 

2.               1-3 years of administrative experience; strong computer skills with proficiency in Microsoft Office Suite; accurate data entry skills.  Familiar with and ability to apply general knowledge in the absence of oral/documented guidelines related to the College’s, departmental  procedures, practices, standards, etc.

 

Work Environment

This job operates in a professional office environment – Minimum physical effort required.  The work is sedentary; typically, the employee may sit comfortably to perform the work. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

Sitting: Remaining in the seated position

Lifting: Raising or lowering an object from one level to another (includes upward pulling) up to 10 lbs.

Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling

Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken

Instructions to other workers accurately, loudly, or quickly

 

Position Type/Expected Hours of Work

This is a full-time, partial year schedule position, defined as working 10 months out of the year.

 Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.  Occasional evening and weekend work may be required as job duties demand.

 

Travel

None

 

Preferred Education and Experience

 

Additional Eligibility Qualifications

1.                A heartfelt concern for young adults, along with a demonstrated ability to work with young adults.

2.               Detail-oriented organizational skills; as well as advanced interpersonal and communication skills.

 

3.               Ability to cooperate with diverse departments, people groups and individuals on campus.

 

4.               Strong computer experience and proficiency in Microsoft Word, Excel, Outlook and/or related programs.

 

5.               Agreement with the Covenant College’s mission and doctrinal statement and agreement to comply with the college’s Standards of Conduct.

 

Other Duties

 

Statement of Community Beliefs

Good faith assent to this statement found in the Staff Manual.

 

Faith

An acceptance of and commitment to Jesus Christ as Savior and Lord.

 

Relationship with Students and Other Employees

Foster a community of God’s people which grow in His grace.  Work before students and others as unto the Lord, particularly in attitude while encouraging them to hold a high view of work.

 

Disclaimer

The above information on this description has been designed to indicate the general nature and level of the work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

 

We look to employ individuals who are committed to advancing our mission of exploring and expressing the preeminence of Jesus Christ in all things.  Qualified candidates should submit: Letter of interest, résumé - including contact information for three references, and a statement of faith, sharing about his/her ongoing walk with Christ and his/her understanding of and commitment to Scripture.  Please email application packet to Employment@covenant.edu.  

 

Please email the documents listed above directly to Human Resources at employment@covenant.edu.