Conference and Event Coordinator

Job ID: 
Conference and Event Coordinator
Institution: 
Covenant College
Location: 
Lookout Mountain, Georgia

Status
Regular, Full-time (40 hours/week)


FLSA Classification    
Nonexempt


Reports to
Assistant Director for Business Operations

 


SUMMARY

Develop, manage, and execute superior event services supporting both internal and external programs. Serve as the on-site event and conferences contact for clients. Perform other duties as needed within Business Operations.
 

This is a full-time position.  Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.  Evening and weekend work will be required as job duties demand. After hours availability up to 10% of annual work (approximately 200 hours of Saturday and evening work).


DUTIES

  • Serve as a contact and supervisor for all campus events and conferences.
  • Meet with internal customers to discuss on-campus events.
  • Be present for events, including those on nights and weekends, to ensure the highest quality of service, including prompt responses in the case of adverse, unplanned conditions.
  • Monitor the campus’ online facility reservation system (FURF) to track upcoming events each week and examine customer reservations to ensure proper submission of location and service requests.
  • Oversee all student employees; e.g., work study and practical service assigned to Business Operations during the academic year, and temporary Conference Desk employees during the summer.
  • Responsible for billing and invoices for all on-campus events during the academic year, including submitting requisitions in Banner and processing necessary paperwork through the Accounting Office.
  • Manage inventory of all event purchases, items and resources.  
  • Ensure proper set-up, cleaning, and storage of all spaces and all resources.
  • Evaluate and update guidelines and procedures for campus events, striving for customer service and efficiency.
  • Fulfill such other duties as assigned by the Assistant Director of Business Operations including but not excluded to food services, bookstore, office services and property rentals.

COMPETENCIES

  • Strong organizational skills and attention to detail
  • Ability to build and maintain good working relationships with others
  • Ability to balance multiple tasks
  • Excellent oral and written communication skills
  • Ability to communicate effectively with a variety of people

REQUIRED EDUCATION/EXPERIENCE

  • Associates degree
  • One year of related work experience
  • Proficiency in Google Apps or Microsoft Office applications

PREFERRED EDUCATION/EXPERIENCE

  • Intermediate level of Excel
  • Supervisory experience

ADDITIONAL ELIGIBILITY REQUIREMENTS

  • An acceptance of and commitment to Jesus Christ as Savior and Lord.
  • An understanding of the mission and purpose of Covenant College
  • Must be able to assent to Covenant College’s Staff Commitments

PHYSICAL WORK ENVIRONMENT

  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  • Standing: Remaining on one’s feet, both stationary and while traversing campus at least 50% of the work day
  • Lifting: occasionally; classified as medium, lifting or lowering an object from one level to another (includes upward pulling) up to 25 lbs.
  • High levels of energy and stamina, necessary for extensive hours during most events.

APPLICATION PROCESS

  • Review of applicants will begin immediately and continue until position is filled.  Before being considered, an applicant will need to submit:
  • Letter of interest.
  • Résumé, including contact information for three references.
  • A statement of faith, sharing about his or her ongoing walk with Christ.

Submit all documents to: employment@covenant.edu

 

Dr. Scott Quatro

Dr. Scott Quatro discusses Covenant’s motto and how it is put into practice across the disciplines and departments.
Taken the evening of 10.13.2013 by Matt McLelland.