Conference and Event Coordinator
Regular, Full-time (40 hours/week)
Assistant Director for Business Operations
Develop, manage, and execute superior event services supporting both internal and external programs. Serve as the on-site event and conferences contact for clients. Perform other duties as needed within Business Operations.
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. Evening and weekend work will be required as job duties demand. After hours availability up to 10% of annual work (approximately 200 hours of Saturday and evening work).
- Serve as a contact and supervisor for all campus events and conferences.
- Meet with internal customers to discuss on-campus events.
- Be present for events, including those on nights and weekends, to ensure the highest quality of service, including prompt responses in the case of adverse, unplanned conditions.
- Monitor the campus’ online facility reservation system (FURF) to track upcoming events each week and examine customer reservations to ensure proper submission of location and service requests.
- Oversee all student employees; e.g., work study and practical service assigned to Business Operations during the academic year, and temporary Conference Desk employees during the summer.
- Responsible for billing and invoices for all on-campus events during the academic year, including submitting requisitions in Banner and processing necessary paperwork through the Accounting Office.
- Manage inventory of all event purchases, items and resources.
- Ensure proper set-up, cleaning, and storage of all spaces and all resources.
- Evaluate and update guidelines and procedures for campus events, striving for customer service and efficiency.
- Fulfill such other duties as assigned by the Assistant Director of Business Operations including but not excluded to food services, bookstore, office services and property rentals.
- Strong organizational skills and attention to detail
- Ability to build and maintain good working relationships with others
- Ability to balance multiple tasks
- Excellent oral and written communication skills
- Ability to communicate effectively with a variety of people
- Associates degree
- One year of related work experience
- Proficiency in Google Apps or Microsoft Office applications
- Intermediate level of Excel
- Supervisory experience
ADDITIONAL ELIGIBILITY REQUIREMENTS
- An acceptance of and commitment to Jesus Christ as Savior and Lord.
- An understanding of the mission and purpose of Covenant College
- Must be able to assent to Covenant College’s Staff Commitments
PHYSICAL WORK ENVIRONMENT
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Standing: Remaining on one’s feet, both stationary and while traversing campus at least 50% of the work day
- Lifting: occasionally; classified as medium, lifting or lowering an object from one level to another (includes upward pulling) up to 25 lbs.
- High levels of energy and stamina, necessary for extensive hours during most events.
- Review of applicants will begin immediately and continue until position is filled. Before being considered, an applicant will need to submit:
- Letter of interest.
- Résumé, including contact information for three references.
- A statement of faith, sharing about his or her ongoing walk with Christ.
Submit all documents to: email@example.com