Work Study FAQ
What is Work Study?
Work study (also called student employment) is an opportunity to have a part time job during the school year in one of our many departments on campus that will work around your class schedule. A work study position is part of your financial aid package and is administered through the Financial Aid Office. Although the name may be confusing, "Work-study" does not indicate that you can expect to study during work hours. Work study is a job, meaning you are expected to work and will be paid twice a month for the work hours you complete.
I was offered work study, so how do I get started?
- First, accept your work study offer on your banner account (this is found under the financial aid tab, view/accept financial aid).
- Next, fill out the online placement preference form that is found in the new student portal before arriving to campus.
- Once you arrive on campus, before your first day of work, complete the required I-9, W4, and G4 forms. These can either be completed during Orientation, or afterwards in the Human Resources office. To complete these forms we must see specific forms of original ID in person. To see the full list of what is required/acceptable please visit the USCIS webpage.
How do I get a particular job I want?
While you are not guaranteed to get the position you request, the best thing to do is to fill out the preference form as early as possible. We go through a placement process each year matching students with available jobs, but there will only be a certain number of positions in each department for new and returning students, each with unique skill and scheduling requirements. As we go through the placement process, we will look at your preference form to attempt to match you with open positions you may be interested in. You will be notified of your placement for the year by email before move-in day.
How many hours do I have to work?
The amount of hours that you are expected to work depends on the work study award that you accept for the year. You are required to complete at least 90% of your total accepted hours by the end of the academic year. If you accepted a $2,000 award, that equates to about 10 hours per week of work. If you accepted a $3,000 award, that equates to about 15 hours a week of work. In order to make the full awarded potential, you will need to keep up the 10/15 hour a week level throughout the school year.
I was awarded $2,000/$3,000 in work study, but it isn’t showing on my account balance. Why not?
Remember, work study is a job so as with any job you are not paid until you work and report your time. Work study potential earnings are not credited to your outstanding balance up-front, so you will need to keep this in mind as you plan for the semester’s charges.
You have the option to have your student employment funds credited to your student account (which is the default setup) or you may choose to have your paycheck direct deposited into your personal bank account by completing a direct deposit form.
For further questions you can contact the Student Employment Coordinator at firstname.lastname@example.org and check your email for more information.